Privacy policy

This privacy policy applies to information we (Stroud Valleys Project) collect about individuals who interact with our organisation. It explains what personal information we collect and how we use it.

Summary

• We will only contact you in the ways that you have explicitly agreed to, or to service a request that you make to us. 

• We will not share your data unless you consent to this, or we are legally obliged to.

• We will only keep your data for as long as it is relevant and necessary. 

• You have the right to request copies of the data that we hold about you and to revoke your consent to be contacted. 

• Information collected when you use our website will be used to improve our online offering and you are free to reject the use of cookies should you wish to do so.

Full details of our privacy policy can be found below and your rights are fully explained on the Information Commissioners website.

Who we are and what we do 

Stroud Valleys Project supports local communities to tackle environmental issues with a genuinely grass roots, hands-on approach which is wholly inclusive. We aim to help improve the wellbeing of people in Gloucestershire by helping them make the places in which they live healthier, more attractive to wildlife, more productive and more beautiful and relaxing to enjoy. We help enrich lives and transform places for both today’s and future generations.

Our charity was set up by the community in 1988 because local people wanted an organisation that could support them in their effort to do something positive and proactive for the environment. In order to do this we have Friends of Stroud Valleys Project (people who subscribe and donate to our charity), we have contacts who receive emails about our work and we have volunteers who help us in our work, and whom we help whenever we can.

We are committed to making sure that our communications with you are secure, thoughtful and welcome. We promise to respect the data you share with us and keep it safe. All personal data is held and processed in accordance with the Data Protection Act (2018) and the General Data Protection Regulations, as amended. Full details of your legal rights and our legal obligations to you under these regulations can be viewed on the website of the Information Commissioner.

This privacy policy is in addition to Stroud Valleys Project’s Data Protection Policy. This policy describes how Stroud Valleys Project collects, manages and uses your information.

If you have any comments or questions about this notice, feel free to contact us at info@stroudvalleysproject.org, or call us on call 01453 753358.

How we use your data

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the ‘Personal Data that we process’ section of this policy.

For example, we may use your personal information to:

• Reply to enquiries you send to us.

• Handle donations or other transactions that you initiate.

• Where you have specifically agreed to this, contact you by email, telephone or letter, with information relating to our work which we think may be of interest to you.

• Contact you regarding events that you have booked, volunteering opportunities that you have expressed an interest in, or volunteer working parties of which you are a member. Where you have booked an event, we will only use your information to administer the event, unless you explicitly give us permission to add you to our contacts list.

• We additionally may aggregate your data for the purposes of analysis and monitoring.  In the case of this, you, as an individual, will not be personally identifiable.

When we share your data

We will only pass your data to third parties in the following circumstances:

• You have provided your explicit consent for us to pass data to a named third party.

• We are required by law to share your data.

• We are required under our obligations to adult and child safeguarding to discuss information with an authorised third party.

We will never pass your data to third parties outside of the United Kingdom.

How long we keep your data

We take the principles of data minimisation and removal seriously, and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.

Rights you have over your data

You have a range of rights over your data, which include the following:

• Where data processing is based on consent, you may revoke this consent at any time, and we will make it as easy as possible for you to do this.

• You have the right to ask for rectification and/or deletion of your information.

• You have the right of access to your information.

• You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.

Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.

Modifications

We may modify this privacy policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we will notify people whose personal data we hold and are affected.

If you are concerned about how your information is used, please contact us on info@stroudvalleysproject.org or call 01453 753358. Similarly, if your personal details change, please help us to keep your information up to date by notifying us at info@stroudvalleysproject.org or call 01453 753358.

Use of our website

We may use the information that you give us whilst you are using our website to ensure that content from our site is presented in the most effective manner for you and for your computer.

We may use information that we collect about you:

• To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and review purposes.

• To improve our site to ensure that content is presented in the most effective manner for you and for your computer.

• As part of our efforts to keep our site safe and secure.

We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).

We will not provide your personal information to any third parties for the purpose of direct marketing.

We use Secure Sockets Layer (SSL) certificates to verify our identity to your browser and to encrypt any data you give us. Whenever information is transferred between us, you can check that it is done so using SSL by looking for a closed padlock symbol or other trust mark in your browser’s URL bar or toolbar.

How we use cookies

Cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. You can find out more about cookies and how to control cookies from your browser by visiting the about cookies website. 

Cookies enable us to:

• Estimate our audience size and usage pattern.

• Store information about your preferences, and so allow us to customise our site according to your individual interests.

• Speed up your searches.

• Recognise you when you return to our site.

You may refuse to accept cookies by tapping the button on our site when you first access it, or activating the setting on your browser which allows you to refuse the setting of cookies.

Personal data that we process

The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.